DATA PRIVACY NOTICE

Church of Ireland -‐ Parish of Seapatrick (Banbridge)

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be

by the information alone or in conjunction with any other information in the data controller’s

possession or likely to come into such possession. The processing of personal data is governed by the

General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Parish of Seapatrick, Banbridge (Holy Trinity, Banbridge and St. Patrick’s, Seapatrick) processes data

supplied and hold this data and is therefore is classified as a data controller (contact details below).

3. How do we process your personal data?

The Parish of Seapatrick Parish complies with its obligations under the “GDPR” by keeping personal data

up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data;

by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring

that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -‐

• To enable us to provide a voluntary service (including pastoral care) for the benefit of the

public in a particular geographical area as specified in our constitution;

• To administer membership records;

• To fundraise and promote the interests of the church;

• To manage our employees and volunteers;

• To maintain our own accounts and records (including the processing of gift aid applications);

• To inform you of news, events, activities and services running at Seapatrick Parish;

• To share your contact details with the Diocesan Office so they can keep you informed about

news in the diocese and events, activities and services that will be occurring in the diocese

and in which you may be interested.

4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and

services and process your gift aid donations and keep you informed about parish and diocesan events

• Processing is necessary for carrying out obligations under employment, social security or social

protection law, or a collective agreement to enable us to engage in our normal day to day activities.

• Processing is carried out by a not-‐for-‐profit body with a political, philosophical, religious or trade

union aim provided:

o the processing relates only to members or former members (or those who have regular

contact with it in connection with those purposes); and

o there is no disclosure to a third party without consent

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the

Church in order to carry out a service to other Church members or for purposes connected with the Church.

We will never share your data with third parties outside of the parish without your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out within UK Data Protection Legislation, as outlined

in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England

website here.

Specifically, we retain parishioner contact details while still current; gift aid declarations and associated

paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms,

marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your

personal data: -‐

• The right to request a copy of your personal data which the Seapatrick Parish holds about you

• The right to request that the Seapatrick Parish corrects any personal data if it is found to be

inaccurate or out of date

• The right to request your personal data is erased where it is no longer necessary for the

Seapatrick Parish to retain such data

• The right to withdraw your consent to the processing at any time

• The right to request that the data controller provide the data subject with his/her personal data

and where possible, to transmit that data directly to another data controller, (known as the right

to data portability), (where applicable)

• The right, where there is a dispute in relation to the accuracy or processing of your personal

data, to request a restriction is placed on further processing

• The right to object to the processing of personal data, (where applicable)

• The right to lodge a complaint with the Information Commissioners Office (UK).

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then

we will provide you with a new notice. The new notice will explain the new use of your personal data

prior to commencing the processing. It will set out the relevant purposes and processing conditions.

Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Dorothy Craig

at Seapatrick Parish office (Tel 028 4062 2744).

You can contact the Information Commissioners Office (UK) on 0303 123 1113; via email

https://ico.org.uk/global/contact-‐us/email/ or by writing to the Information Commissioner's Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF